Cost-efficiency and flexibility according to your needs
This is what we do best: orchestrating your event so you can enjoy your role as a conductor and focus on those tasks that no one can do for you.
We’re in it to win!
We prepare bidding projects for international congresses including the organization of promotional activities in events, raising financial and logistical support from public entities and, among others, the organization of local site inspections
Safety and security measures during the pandemia
Whether live, hybrid or 100% virtual, it’s vital we continue to communicate. We have the experience and know-how to implement a safe, smooth organization under the present rules and regulations, together with IT tools to ensure reliable streaming, interaction between organizers, participants, sponsors and stakeholders.

What We Do

https://the.pt/Organization%20of%20hybrid%20or%20100%%20virtual%20events
Organization of hybrid or 100% virtual events
Integrated streaming system, web App and Videoconference, which includes menus of sessions, topics, speakers, sponsors and exhibitors. This interactivity allows all to create a previous agenda, consult presentations, posters and abstracts, download digital files, create networking from chat, Q&A and voting system. Participants can follow the event in real time or deferred.
https://the.pt/Bidding%20for%20International%20congresses%20and%20events
Bidding for International congresses and events
We prepare bids to apply for international congresses and raise financial and logistical support from public entities. We produce promotional media to support promotional actions at previous events. We organize site inspections and present suggestions for social programs and hospitality. We work and present bid budget, financial viability study and scenario simulation. We compete to win, with determination.
https://the.pt/Exhibition%20and%20sponsorship%20management
Exhibition and sponsorship management
Identification and development of sponsorship opportunities and exhibition supports. We work on the lay-out. set-up based on floor plans and guidelines, the sales and marketing to potential “buyers”, space allocation, publication of exhibition manual, handling of the set-up/ dismantle of stands with the support of exhibition services suppliers.

Average number of attendees per congress
Maximum no. of abstracts handled in a single congress
x
Economic impact in the largest congress
Meals donated to solidarity institutions in the last congress

Our Services

https://the.pt/Procurement
Integrated proposals, from planning, project management to on-site execution, budget management under “open book accountancy” model, privileged conditions with business partners and the support of a pro-active and qualified team.
https://the.pt/Executive%20Secretariat
Organization of work plan and program, administrative management, communication and coordination of commissions and teams.
https://the.pt/Finantial%20Management
Invoicing and payments, collection of dues and fees, refunds, management of bank accounts, cash flow, taxes, accounting, cost control and budgeting, issuing of financial congress report.
https://the.pt/Registration%20and%20abstract%20handling
Management of registrations and abstracts in a web environment. Sharing information in real time. Support for speakers, guests and participants supplied.
https://the.pt/Selection,%20contracting%20and%20coordination
Selection of suppliers, best proposals and negotiation of terms and conditions.
https://the.pt/Graphic%20design,%20digital%20and%20web
Development of the visual identity for the event, design and production of all digital media, website programming and plan for a promotion strategy.
https://the.pt/Hospitality%20and%20transfers
Hotel block-bookings, and transfer management either for individual participants or groups.
https://the.pt/Social%20Programa%20design
Each program, each event is a challenge; All details matter, from the perfect venue selection to the menu and entertainment.
Behind the scenes, count on a skilled team!

Our clients

Portfolio

https://the.pt/Hybrid%20Congress,%2026º%20CNMI
2020 | 1800 pax
Hybrid Congress, 26º CNMI
https://the.pt/Reception%20at%20Casa%20Andresen%20and%20Botanical%20Garden%20of%20Porto,%20Ecsite
2017 | 2000 pax
Reception at Casa Andresen and Botanical Garden of Porto, Ecsite
https://the.pt/Gala%20Dinner%20at%20Alfândega%20do%20Porto,%2023º%20CNMI
2017 | 800 PAX
Gala Dinner at Alfândega do Porto, 23º CNMI
https://the.pt/Open%20Cerimony%20with%20Fado%20and%20Ballet%20at%20Casa%20da%20Música,%20ISMH
2008 | 300 PAX
Open Cerimony with Fado and Ballet at Casa da Música, ISMH